Shopify reorder planning, from “what do I need?” to “it’s arrived”
Fillova tells you what to reorder and how many, keeps track of what you've ordered and records what actually arrived, so every recommendation is based on the real picture, not last month's spreadsheet.
The reorder cycle · example
Illustrative animation- 1See what needs ordering
- 2Know how many
- 3Record the order
- 4Record what arrived
The cycle
The reorder cycle, in one place
- 1
See what needs ordering
Open Fillova and see the products that need a decision.
- 2
Know how many
Each recommended quantity comes from how fast the product is selling, your supplier's lead time, your safety buffer and the stock you already have or have on order. Sales are read from the last 30 days, weighted towards the most recent 7 so a recent trend counts, and one-off spikes are handled. A short plain-English reason sits beside every number. How the forecast works.
- 3
Record the order
Place the order with your supplier as you do today, then record it in Fillova as a purchase order. That stock counts as on its way in every recommendation, so you won't order it twice.
- 4
Record what arrived
When the delivery lands, record what came in. If it was short or wrong, correct it, and Fillova's view of incoming stock stays accurate.
Then the cycle repeats, with every number explained.
Suppliers
Built around your suppliers
- Supplier details in one place, with each variant linked to its current supplier.
- Lead times where they belong: a store-wide default, a lead time per supplier, and an override for an individual variant.
- A safety buffer you choose (4 days unless you change it) for deliveries that run late.
Exceptions
When a supplier lets you down
If your usual supplier can't deliver in time, you can record an emergency order from an alternate supplier, and Fillova counts that stock too.
Scope
What Fillova doesn't do
Fillova focuses on reorder decisions and the stock that's on its way. It isn't a stocktake, barcode or warehouse tool, doesn't handle in-store (POS) sales and doesn't send alerts. You keep placing orders with suppliers the way you do today.
Fit
Is it right for your store?
A good fit if you
- buy finished stock from a handful of suppliers and sell mainly online through Shopify
- stock each variant on its own (each size or colour has its own stock)
- sell from one or a few locations
Not supported today
- bundles or kits
- in-store (POS) sales
- selling in several currencies
- stock alerts or email notifications
Early access is opening in batches. Tell us roughly how many products you reorder when you join, whatever your size.
FAQ
Reorder planning questions
What's the difference between a reorder point and a reorder quantity?
The reorder point is the stock level at which you need to order again: roughly daily sales × (lead time + safety buffer). In the UK it's often called the reorder level. The reorder quantity is how many to order once you reach it. Want to try the sum yourself? Use the free reorder point worksheet.
Can each product have its own supplier and lead time?
Each variant has one current supplier. Lead times can be set per supplier and overridden for an individual variant.
Does Fillova send orders to my suppliers?
No. You place orders the way you do today and record them in Fillova, so the stock counts as on its way.
What happens if a delivery is short?
Record what actually arrived and correct it if needed. Incoming stock updates to match.
How much will it cost?
Pricing will be announced before launch. Joining the list doesn't commit you to anything.
Early access
Get early access
Fillova is in early access and isn't publicly installable yet. Join the list for an invitation when it's ready for your store, the price before you commit, and occasional build notes.
- invite you when Fillova is ready for a store like yours (we're inviting in batches)
- tell you the price before you're asked to commit to anything
- send occasional build notes, no more than once a month